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Position Title: Staff Liaison to the Tallahassee/Leon County Commission on the Status of Women and Girls
Reports To: Executive Director
Supervisory Responsibility: No
Part-time, Hourly, Non-Exempt
Work Schedule: 20 Hours/Week. Primarily Monday – Friday, 9:00am – 6:00pm. Some evenings and weekends required for meetings and events. Flexible availability required to account for meetings and events. Final work schedule to be set with selected candidate.
The Staff Liaison to the Tallahassee/Leon County Commission on the Status of Women and Girls provides administrative and programmatic support and guidance to the Tallahassee/Leon County Commission on the Status of Women and Girls, a citizen’s advisory committee to the City of Tallahassee Commission and Leon County Board of County Commissioners.
The ideal candidate is thorough, highly organized and an assertive communicator who understands and believes in the values and purpose of the Tallahassee/Leon County Commission on the Status of Women and Girls.
Essential Duties and Responsibilities include the following.
Works in partnership with the Executive Director to ensure that all contractual obligations are met in accordance with our agency’s staffing agreement with the City of Tallahassee Commission and Leon County Board of County Commissioners.
Serves as Oasis’ primary contact person and coordinator for most Commission related events, activities, meetings and projects.
Plans, coordinates and publicly notices meetings, events, and activities.
Uses office business applications/software and desktop publishing software to create and publish documents which exemplify a favorable public image for Oasis and the Commission.
Engages with all Commissioners and members of the public in a friendly, professional manner.
Plans and organizes workflow to ensure administrative and programmatic duties are carried out in a timely manner.
Is highly responsive, organized, thorough and professional in oral and written communication with Commissioners, community stakeholders and the City and County.
Prepares public notices and press releases.
Assists in the development and reconciliation of Commission budget.
Stewards Commission communications including communications via phone, email, Constant Contact, Facebook and website.
Performs all necessary functions and requirements of the Chapter 286 (Sunshine Law), Chapter 112, Part III (Code of Ethics), and Chapter 119 (Public Records Law) of the Florida Statutes pertaining to the operation of the Commission.
Assists in planning and executing Commission related events.
Assists Commissioners in producing policy recommendations.
Participates in staff meetings, in-service training, agency and Commission events and workshops.
Education and/or Experience and Technical Skills:
Minimum one-year experience in program management, political environment and/or other relevant
Proficiency in computer skills, using software such as MS Word, Excel, Publisher and email;
calculators and other office equipment is required.
Current Florida driver’s license and eligible three-year driving record required.
Must adhere to Agency Values and Principles.
Upholds the ethical standards of the Agency.
Follows policies and procedures of the Agency.
Must occasionally work evenings and weekends as required to fulfill workload requirements.
Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required.
To perform the job successfully, an individual should demonstrate the following competencies:
Interpersonal – Maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to other’s ideas and tries new things; focuses on solving conflict.
Oral and Written Communication – Participates in meetings; writes clearly and informatively; edits work for spelling and grammar.
Teamwork – Exhibits objectivity and openness to other’s’ views; gives and welcomes feedback;
contributes to building a positive team spirit; able to build morale and group commitments to goals and objectives.
Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities; respects diversity.
Project Management – Develops project plans; coordinates projects; completes project on time and manages project team activities.
Customer Service – Responds promptly to staff and community stakeholder needs and requests for service and assistance; meets commitments.
Initiative – Volunteers readily; looks for and takes advantage of opportunities; undertakes selfdevelopment activities.
Physical Demands: The physical demands of this job include manual dexterity. The employee is
required to sit, stand and walk. The employee must occasionally lift and/or move up to 50 pounds.
Work Environment: The work environment characteristics can be stressful, is fast-paced and requires alertness and flexibility. The noise level is generally quiet; however, noise can accelerate to moderate and high levels especially in the summer months.
The Oasis Center for Women & Girls is an Equal Opportunity/ Affirmative Action Employer. Candidate should read, understand and be qualified to perform all duties listed, with reasonable accommodations for those with disabilities if necessary.